Hiring Organization: Heartland Alliance
Overall Job Function
Support the Zonal M&E team to carry out patient level data entry into the project electronic medical records (LAMIS).
Ensures accuracy and completeness of all health service data recorded and stored in clients’ folders.
Ensure that clients’ folders are up to date.
Review and enter facility data into the LAMIS database according to the established procedures.
Support the M&E team in a weekly chart review
Support retrieval of client folders from the clinical team.
Essential Duties, Responsibilities and Deliverables:
Ensure that clients’ folders are up-to-date.
Work with primary service providers (or the M&E focal persons) to resolve questions, inconsistencies or missing data and verifies accuracy of data before entry into the LAMIS.
Ensure prompt entry of both summary and client level data (as applicable) from source documents into summary registers or databases following format displayed on screen.
Generates summary reports and responds to inquiries regarding electronic data issues.
Maintains confidentiality of information on source documents or in databases.
Assists in establishing and maintaining an effective and efficient records management system with good audit trail.
Assist in management of client personal records including retrieval and filing of folders.
Assist the State M&E focal person in keeping track of summary data and source documents (patient/client forms, registers and summary forms and assist in updating service registers and preparation of summary reports during reporting period and when necessary.
With the M&E and the M&E Assistant, the data entry clerk will facilitate a desk review including collation, correction and updating of incomplete entries/ records and transfer into the electronic platform.
Ensure complete entry of backlog of all available treatment data from program records into LAMIS database.
Assist in the analysis of Treatment LAMIS data set and clean up/corrections of incorrect and incomplete entries.
Overall ensure complete, accurate and quality of Treatment data in the LAMIS database.
Perform other M&E-related duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the skill, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
A degree or diploma in development or a related field
At least 1 year experience in M&E/ project management role for a non-governmental development organizations,
Experience Comprehensive HIV/TB Prevention, Care and Treatment data capturing and reporting.
Ability to work under pressure and meet up reporting deadlines
Excellent team building and leadership skills, interpersonal / communication skills – both oral and written
Proficient in MS- Office: MS Word MS Excel and MS Powerpoint
Passionate and committed to working with vulnerable and marginalized groups
Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs.
Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
Non-discriminatory- Do not discriminate persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits
Excellent oral and written English communication skills
Knowledge of Local Language preferred.
Medium- level computer skills in MS Excel, Access and Office
Other software routinely used by Heartland Alliance
The noise level in the work environment is usually moderate.
The employee will be required to co-locate with local partners usually in the same office.
The employee is required to travel regularly to often insecure and limited-resource environments.
The employee will be required to work directly with populations that are vulnerable and at high risk of HIV and Human rights violations.
How to Apply
Interested and qualified candidates should apply using the Apply Now button below.