Hiring Organization: ICAP
Job no: 493284
Reports To (Title): Associate Director of Finance
Work type: Regular Full-Time
Working under the guidance and direction of the Associate Director of Finance and Administration based in Nigeria, the Finance Officer will ensure compliance to administrative and financial procedures, ensure sound management of donor funds, track expenditures and supervise the finance and administrative team in support of the implementation of Projects.
Finance and Accounting Management:
Supervise financial data entry performed by the accountants in Quickbooks
Ensure accounts are consolidated monthly in line with the required deadlines
Conduct weekly bank reconciliation
Follow payments to service providers enforcing payments within a maximum of one month after submission of invoices
Facilitate internal payments related to program expenses (e.g. staff business trips) within a maximum of one month after submission of supporting documentation (expense report and receipts)
Ensure receipts and financial documents are correct and submitted for approval to concerned supervisors
Supervise archiving and organization of financial records according to required standards
Support regular financial forecasting in line with program activities
Consolidate timely financial reports (records, forecasting, check registers etc.) and other reports / documents as required by HQ
Ensure that taxes /VAT /customs fees are paid monthly and within the deadline
Support the activities of the administrative officer as needed.
Internal control of operations:
Support the development, revision, and dissemination of rules and internal procedures
Develop and follow finance activities for the finance team and financial / accounting activities
Adhere to risk management / risk mitigation plans
Safeguard the assets of the organization by certifying the inventories of fixed assets
Adhere to systems that address recommendations from internal audits / compliance reviews
All other duties assigned by supervisor.
Bachelor’s degree in Accounting and Financial Management.
Experience, Skills & Minimum Required Qualifications:
Maximum of three (3) years’ and Minimum of 2 years experience in accounting and working with an international NGO
Knowledge of accounting software including QuickBooks
Ability to work independently to meet set deadlines
Capacity to analyze situations and be open to innovation
Be fluent in French and proficient in English
Ability to prioritize tasks
Ability to adhere to strict professional and HIV/AIDS confidentiality regulations
Ability to work in a multicultural environment.
Prompt and efficient with minimal absences
Exhibits a positive and professional demeanour in and outside of the workplace that exemplifies and furthers the mission, vision and values of the program
Travel to field sites as required.
Travel Requirements: N/A
How to Apply
How to Apply
Note: The position is contingent upon availability of grant funding.Interested and qualified? Go to ICAP on icapacity.icap.columbia.edu to apply