Hiring Organisation: The Olive Prime Psychological Services

The day to day demands across the spheres of our existence from family to work, among others can take a toll on what we can bear mentally, and we deserve to seek for and receive help because these daily demands can lead to stressors which can result in a range of problems such as substance abuse and mental illnesses.

At The Olive Prime Psychological services (TOPs), we are aware of the dynamics of being human and we understand that life can go beyond what we can bear, triggering a need to be supported and understood, therefore, we are committed to support service users (which refers to clients or patients) to experience a more realistic, flexible and full recovery, even as it concerns addictions and mental illnesses.

Reports to: Admin. and Accounts Manager

Job Summary

The Operations Officer acts as an umbrella which ensures that the Facility has the most suitable working environment for its employees and their activities.
The post holder has responsibilities for the day to day running of the building; plus ensuring the proper operation of all aspects of the building and other support services including security, cleaning and often health, safety and environmental regulations to create an optimal, safe and cost effective environment for the staff to function.
As the Purchasing Officer the post holder is responsible for managing all purchasing activities; s/he will ensure effective purchasing and regular delivery of goods and services needed by the Organisation, which includes going to the market for procurement and market survey purposes.

Responsibilities

Facility Management: The running of the Cleaning Division, Diesel, Water, and Electricity management, Internet, Stationaries and Kitchen Purchases. Overall management of the Facility Building and its interior.
Maintenance: Supervises Generator, Electrical, Plumbing and other related maintenance practices
Procurement: Process purchase requisitions / orders within purchasing Period.
Work with the Store Officer to create a re-order level for purchases
Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
Establish and negotiate contract terms and conditions, and maintain supplier relationships
Prepare and maintain purchasing records, reports and price lists
Work with the admin department to determine procurement needs, quality, and delivery requirements
Assist in the development of specifications for equipment, materials, and services to be purchased
Administer contract performance, including delivery, receipt, warranty, damages and insurance
Reconcile or resolve value discrepancies
Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
Develop and maintain constructive and cooperative working relationships with colleagues and management.

Requirements and Experience

Minimum of 2 years’ previous work experience as an Operations and/or Procurement officer preferably in a health care sector
Degree in Social Science or any related discipline
Certifications in HSE or Procurement and Supply Management is desired.

Required Skills:

Outstanding organizational and leadership abilities
Excellent interpersonal and public speaking skills
Ability to develop and deliver effective business and operational plans which are financially relevant.
Proficient in office management software e.g. MS office – Word & Excel
Strong operational management ability
A clear focus on results – sets goals, plans, and prioritizes effectively, monitors efficiency and progress of work against plans.

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