Hiring Organization: Hazon Holdings

Core Responsibilities

The Business Support Executive (PA) will be the principal executive and administrative support person for the GCEO thereby performing a vital important role.
He / She will have a sincere interest in the continuous improvement of the performance of the company, possess excellent administrative and relational skills, value attention to detail, and be able to handle a variety of activities and tasks.

Job Duties
Correspondence and Document:

Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO signature
Sort and distribute the CEO’s mails and memos
Prepare and arrange the collation & biding of documents for presentations as directed
Ensure all documentation is appropriately filed for ease of reference and efficient retrieval.
Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings.
Handle social media platforms of the GCEO by projecting the brand of the organisation in a positive limelight.

Calendar Management:

Pro-actively coordinate, monitor and manage CEO’s personal appointments and diary

Meeting Management:

Take and distribute Minutes of Meetings when required.

Administration:

Answer telephone calls directed to the CEO’s Office and take messages
Answer all enquiries efficiently and effectively
Provide support to the officers responsible regarding the organization and coordination of internal / external meetings or events
Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives

Customer Responsiveness:

Courtesy in dealing with internal staff, external customers and vendors

Expense Management:

Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures

Decision Making / Problem Solving:

Quick understanding of most relevant problems and the ability to proffer timely, practical decisions
Develop and implement a system for tracking and reporting on the progress of the strategic plan implementation during MPR, Financial Planning etc.

Housekeeping:

Ensure efficient use and management of the Reception & Reception Corner and Conference Room
Proactive management of the CEO’s personal itinerary (meals & refreshments, personal visitors, family / friends’ birthday & other celebration notifications, reminders and co-ordination of family events, etc.)
Efficient running of the CEO’s Office; overseeing its’ cleanliness, orderliness and ensuring there is always a sufficient supply of office supplies and stationery

Qualifications

Bachelor’s degree in Business Administration or a relevant field with at least 2-5 years of proven experience providing executive support in a structured organization
Membership of ICSAN, CIA is an added advantage
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Skills Set:

Very strong interpersonal skills and the ability to build relationships with stakeholders, including Senior Management Team and external partners
Understanding business functions and metrics within the Organization
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Able to work within a team as well as alone with little or no supervision
High level of personal effectiveness
Excellent customer service and interpersonal skills
A professional and confident manner
Committed and professional in attitude
Ability to adapt to and manage change
Ability to treat others with respect
Upholding quality and continuous improvement
A good working Knowledge of the uses and applications of MS Office suite; Word, PowerPoint, Excel, Outlook etc. in the preparation of high quality documents on behalf of the CEO

How to Apply

Interested and qualified candidates should send their CV to: [email protected] using the “Job Title” as subject of the email.