Hiring Organisation: Abuja Clinics

Abuja Clinics was established in 1989 as a health institution to provide efficient medical services to the then budding Federal Capital Territory (FCT). From humble beginnings it has grown into a group of 3 hospitals located in Karu, Garki and Maitama districts of the FCT .

The group possesses advanced medical equipments to assist its team of highly qualified and dedicated health personnels. These equipments include but are not limited to the 64-slice CT scan unit, 4D-Ultrasonography, Mammography unit with stereotatic biopsy and Intra-operative C-arm fluoroscopy allowing for excellent diagnosis and cure.

The hospital renders services in all major fields of medicine such as: Surgery, Paediatrics, Obstetrics and Gynaecology, Internal Medicine, Radiology and Dentistry.

Job Summary

Provide full administrative and secretarial support at a senior level to a top executive in the hospital.
Ensure proper management of the day to day affairs of the executive. Handle sensitive and complex issues in a professional and objective manner; also take initiative as appropriate.

Essential Duties And Responsibilities

Manage the executive's electronic diary, assessing priority of appointments and reallocation as necessary.
Manage the executive's travel arrangements
Process executive's correspondence, ensuring that incoming correspondence is dealt with by the executive or other staff as appropriate
Maintain the executive's office systems, including data management and filing
Maintain records of the executiveТs contacts
Screen calls, enquiries and requests, and deal with them when appropriate
Assist executive in researching and following up with action on matters which fall within the executive's responsibility – chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the executive
Organize meetings and ensure that the executive is well prepared for those meetings
Preparing agendas and minutes of meetings. Make arrangements for top management meetings.
Meet and greet visitors at all levels
Supervise all incoming/outgoing mail.
Any other duties as may reasonably be required by the Executive.

Minimum Qualifications:

BSc / HND in Secretarial Administration or Office Management and Technology with 2-3 years post NYSC experience in executive support to management.
Must be a female.

Knowledge, Skills And Abilities:

Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
Ability to organize and plan work schedule
Excellent attention to detail, with the ability to maintain a high level of accuracy
A flexible, pro-active approach to work including the ability to prioritize and re-prioritize
Ability to work with minimal supervision and take initiative
Ability to deal with sensitive information with discretion and to maintain confidentiality
Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
Internet surfing skills.