Hiring Organization: Klink Consult Limited

The Executive assistant to the Chairman, provides comprehensive and proactive support to the chairman on a wide range of complex administrative activities ranging from strategic technical and administrative support to the chairman with emphasis on research, feasibility assessment, project management, operational review, analysis, and technical documentation In scheduling material purchases, delivering report and verifying current inventory in support to the chairman

Job Responsibilities:

Carry out all research, feasibility assessment and analysis as required by chairman Create technical documentation – including, presentation and proposals as and when required
Review technical documents forwarded to the chairman and recommends actions points
Provide business support services as and when required by the chairman
Review documents on behalf of the chairman, makes updates and corrections with a clear understanding of the chairman’s perspective.
Acts as an expediter for the chairman with other internal and external stakeholders
Acts as an expediter for all internal and external stakeholders with the chairman
Provides input to technical studies/research projects, technical reports, project planning, etc.
Produces accurate statistics, relevant figures and data for decision making
Gathers information, elicits requirements and monitors all relevant media trends, topics and channels providing necessary strategic information to the chairman
Supports chairman with project management, project oversight, status management, task management and support duties
Advice the chairman to enable him takes vital decisions on technical and non-technical matters.
Liaises with external stakeholders on behalf of the chairman
Schedules and attends meetings (with and on-behalf of) and takes minutes with a clear focus on objectives, next steps and progress tracking.
Follows up on all tasks and projects that report to the office of the CHAIRMAN and the chairman.
Liaises with all team leads, departments and units on-behalf of the chairman.
Maintains a bird’s eye view of all on-going projects and activities and provides support to the chairman for effective management of same.
Prepares daily, weekly, quarterly and annual technical reports.
Provide customer relationship management support and assists the chairman on managing all high level customer and stakeholder relationships.
Receives Internal Memorandum sent to the chairman and handle, follow-up, reply and file accordingly.
Represent the company with clients, contractors and vendor partners
Makes enquires to provide the chairman with in-depth understating for decision-making and follows through on all assigned tasks.
Liaises with internal and external stakeholders to assist chairman in decision-making.
Maintains contact with vendors regarding orders and merchandise, new products, market conditions, and trends; coordinates purchasing

Job requirements and Skills

Degree from a recognised institute
Minimum of 1 year experience in an executive assistant or other relevant roles
Knowledge of market research and procurement practices
Must possess a working knowledge of Microsoft office suite
Knowledge of supplies and materials utilized in office, technical, or maintenance operations.
Solid organizational skills and Problem solving skills
Must be able to meet deadlines in a fast-paced quickly changing environment
Ability to organize a daily workload by priority
A proactive approach to problem-solving with strong decision making skills

How to Apply

Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.