Hiring Organisation: International Medical Corps

We assist those in urgent need anywhere, anytime, no matter what the conditions, providing lifesaving health care and health care-related emergency services-often within hours.

As conditions ease, we work with local leaders to rebuild stronger. In non-emergency settings, our focus is development. Through our training programs, we pass essential skills into local hands, preparing those in disaster-prone areas to better withstand adversity. Embedding these skills into the community lies at the heart of what we do: build self-reliance. It gives people hit by tragedy a sense of ownership over their own recovery and the ability to shape their own future as they rebuild. And wherever it occurs, it is an investment that benefits us all because it prepares local residents to be their own best First Responders should disaster strike.

Job ID: MDG/FIN/02
Location: Maiduguri, Borno
Position: Nigerian nationals only

Job Summary

The Finance Manager oversees the day-to-day financial and administrative activities of one program or program site including human resources administration, finance administrative activities and reporting.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Accounting and Finance Management:

Assist the Finance Director with day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures
Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes
Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities
Assists with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports
Manages the monthly financial closing including accounts payables and accounts receivables of the mission under supervision of the Finance Director
Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements
Maintains the system of accounts ensuring all accounting data are updated, reconciled and fully supported
Oversee training of finance staff and provide technical support to country program and logistics
Assist and or prepare budgets
Present & facilitate review of actual to budget expenditures with Country Director and program managers
Provide recommendations for budget realignments as required
Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation

Training/ Capacity Building:

Train fellow staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
Advocate and plan for professional development of staff

Working Relationships:

Maintain frequent communication with Finance Director to ensure finance activities and objectives are communicated
Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
Attend coordination meetings which are relevant to finance activities
Interface with national government and relevant statutory agencies to ensure compliance with varying government regulations when necessary

Representation:

Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
Participate in donor meetings and communicate relevant information to Finance Director and Country Director when called upon to do so
Assist in activities to ensure maximum visibility of the agency amongst the NGO community
Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

Security:

Ensures application and compliance of security protocols and policies
Facilitates emergency and non-emergency security expenditures
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Qualifications

A university degree in Accounting or Business Administration. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage

Experience:

Minimum 3 years’ experience in administration and financial management in the humanitarian sector, including extensive experience in the financial management aspect of international donor agencies.
Extensive experience in working with computerized accounting systems, preferably Costpoint
Experience in working within a large departmental team.
Ability to carry-out responsibilities independently with minimal technical support from within the organization.
Knowledge of varied donor financial regulations.
Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competency:

Proven leadership qualities required.
Strong negotiation, interpersonal and organization skills.
Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
Ability to work under pressure and manage work load effectively and efficiently to meet deadlines.
Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
Ability to integrate and work well within multiethnic and multicultural team.
Ability to work in harsh conditions, often in remote areas.
Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
Ability to work in harsh conditions, often in remote areas.
Proficiency with MS Word and Excel
Fluent English written and oral.

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