Hiring Organisation: Olman Business Solutions (OBS) Limited

Olman Business Solutions (OBS) Limited is a multidimensional consulting firm keen on providing complete customized solutions to client.

Job Brief

The Front Desk Officer role is to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks necessary for effective office management; providing support to executives, and keeping day-to-day business operations running smoothly and efficiently.

Responsibilities

Act as a first point of contact for the company, answering phone calls, and responding to physical inquiries; responding to requests or referring to senior officers as appropriate.
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
Ensuring reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Keep updated records of office expenses and costs
Recording information as needed, updating paperwork, maintaining documents and word processing.
Helping organize and maintain office common areas, as well as performing janitorial duties.
Performing general office clerk duties and errands.
Assisting the HR department with job postings and interviews, and implementation of companyТs organizational culture, policies and regulations.
Create a log system and update all records of guests/visitors and staff for tracking and documentation.

Health & Safety Responsibilities:

Take reasonable care of your own health and safety, and that of others affected by what you do
Cooperate on all issues involving health and safety especially at the workplace
Use work items provided for you correctly, in accordance with training and instructions
Do not interfere with or misuse anything provided for your health, safety or personal welfare
Report any health and safety concerns to your line manager as soon as practicable

Qualifications

Minimum of OND in Business Administration, Office Technology/Management, Secretarial Studies or related field
Proven work experience as a Receptionist, Administrative Officer, Administrator, Secretary or similar role
Proficiency in using Microsoft Office applications.
Proficient use of office equipment (e.g. scanners and printers)
Additional certification in Office Management is a plus

Skills/Requirements:

Ability to deal with work of a confidential nature
Ability to manage clients and guests
Ability to pay attention to details and proffer solution to problems
Ability to multitask and meet deadlines
Effective planning & coordination skills
Effective written and verbal communication skills
Exceptional customer service skills
Time Management skills
Excellent interpersonal skills
Professional attitude and appearance

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