Hiring Organisation: Olman Business Solutions (OBS) Limited

Olman Business Solutions (OBS) Limited is a multidimensional consulting firm keen on providing complete customized solutions to client.

Job Brief

The Administrative/Account Officer role is to perform all administrative and financial duties necessary for effective business management and efficient book keeping of company's finances for smooth day-to-day operations.

Responsibilities

Prepare regular reports on expenses and office administration budgets
Prepare regular management reports capturing all office activities, challenges, recommendations for improvement and budget analysis.
Organize a filing system for important and confidential company documents
Manage obligations to suppliers, customers and third-party vendors
Process bank deposits and reconcile financial statements
Prepare and process client invoices
Contact clients and send reminders to ensure timely payments
Identify and address discrepancies
Generate book-keeping reports on the status of accounts payable and receivable
Cross-check invoices with payments and expenses to ensure accuracy
Track company's expenses and process refunds/reimbursements
Maintain a company calendar and schedule appointments for management executives and clients
Book training room as required and approved by management
Arrange company travel and accommodations as requested
Schedule in-house and external events and training sessions
Manage office supplies and order new supplies as needed.
Work with the Business Development unit to prepare presentations, proposals and bids as assigned/requested.
Interface with the Facility officer to oversee and supervise maintenance activities.
Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience.

Health & Safety Responsibilities:

Take reasonable care of your own health and safety, and that of others affected by what you do
Cooperate on all issues involving health and safety especially at the workplace
Use work items provided for you correctly, in accordance with training and instructions
Do not interfere with or misuse anything provided for your health, safety or personal welfare
Report any health and safety concerns to your line manager as soon as practicable

Qualifications

OND / HND or Bachelor's Degree in Business Administration, Accounting or related field
Proven work experience as an Administrative Officer, Account Officer or similar role
Working knowledge of Business management, and Book keeping tools.
Proficiency in using Microsoft Office applications

Skills/Requirements:

Ability to deal with work of a confidential nature
Ability to manage client relationships
Ability to pay attention to details and proffer solution to problems
Ability to multitask and meet deadlines
Effective planning & coordination skills
Effective written and verbal communication skills
Exceptional customer service skills
Time Management skills
Problem solving skills
Excellent interpersonal skills

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